Records Information Specialist

Company: SCI Shared Resources, LLC
Location: Clearwater
Posted on: May 24, 2023

Job Description:

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Performs detailed review of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.
**JOB RESPONSIBILITIES**
+ Review multiple data fields including name, address, date and other critical information for completeness and accuracy
+ Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
+ Reconcile discrepancies between multiple record sources
+ Utilize superior attention to detail to identify variances in location records including ownership, dates and transfers
+ Physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
+ Assists with quality assurance and some analysis of Excel spreadsheets
+ Assist with property verification walks with location maintenance representative
+ Perform quality reviews of completed reconciliation work
+ Manages workload and provides summary reports to management when necessary
+ Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
+ Identifies opportunities to streamline tasks associated with daily work functions
+ Adapt to changing work requirements and environment as needed
**MINIMUM** **Requirements**
Education:
+ High school diploma or equivalent; Bachelors degree in Business, Accounting or Finance or relevant field of study preferred
Experience:
+ A minimum of 2 years applicable work experience in area requiring strong attention to detail (e.g., experience auditing contracts and financial records)
+ Lean experience a plus
Knowledge, Skills & Abilities:
+ Strong problem solving abilities
+ Proficiency in Microsoft Word, Excel and Outlook
+ Highly detail-oriented with a careful eye for quality control and presentation of work
+ Occasional travel (up to -30%) as required
+ Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
+ Strong verbal communication skills; ability to articulate project status as needed
Preferred:
+ Knowledge of Funeral and/or Cemetery field operations
+ Intermediate Excel skills (complex formulas, pivot-tables, v-lookups and other intermediate functions)
**Work CONDITIONS**
**Work Environment**
When considering the work environment associated with this job, the following factors will apply:
+ Shared workspaces in close proximity to coworkers
+ Out-of-state or state-wide travel may be required for a weeks at a time
+ Professional dress is required
**Work Postures**
When considering the work postures associated with this job, the following factors may apply:
+ Frequent, continuous periods of time standing, up to 6 hours per day
+ Sitting continuously for many hours per day, up to 6 hours per day
+ Climbing stairs to access buildings frequently
**Physical Demands**
When considering the physical demands associated with this job, the following factors may apply:
+ Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
+ Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
+ Ability to move bankers boxes of files (-50lbs)
+ Keen vision (with or without corrective lenses) required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet
**Work Hours**
When considering the work hours associated with this job, the following factors may apply:
+ Working beyond standard hours as the need arises
Postal Code: 33759
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Clearwater
Job Profile ID: C00782
Time Type: Full time

Keywords: SCI Shared Resources, LLC, Clearwater , Records Information Specialist, Other , Clearwater, Florida