Regional Biller - WPS East Region

Company: Suddath Companies
Location: Clearwater
Posted on: January 24, 2023

Job Description:

Why Choose Suddath to "Move" your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

* A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
* Paid Time Off (PTO) and paid company holidays
* A tuition reimbursement plan where employees are encouraged to continue their education and development
* For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

Summary:

Work directly with sales, coordination, operations, outside suppliers and customers to deliver accurate and timely invoicing and revenue distribution

Essential Duties and Responsibilities:

Assist administratively in establishing new customers and new suppliers

Establish and maintain accounting files for projects and service requests

Thoroughly review scope, timelines, pricing proposals, orders for service, outside supplier agreements and client specific purchase orders, tracking numbers and approvals for administrative compliance

Effectively escalate and resolve compliance issues

Monitor projects and service requests for service dates and service completion

Obtain rated and complete service delivery paperwork from all providers within 5 business days of service

Coordinate corporate project manager trip reconciliation, reimbursement and revenue recognition

Maintain project and service request change order log and rated change order charges

Escalate unplanned overages and coordinate resolution with sales, coordination, operations and outside suppliers

Audit accounting system data to ensure accurate entry of billing addresses, purchase orders and other client specific invoicing requirements. Effectively escalate and resolve compliance issues

Maintain organized and thorough accounting files and ensure internal documents are kept internal

Ensure complete revenue and expense recognition before invoicing

Generate invoices and execute revenue distribution and vendor payment approvals within 7 business days of service completion or progress billing window

Coordinate supplier payments to ensure healthy vendor relationships and address payment request escalations

Electronically submit all invoices with appropriate client specific back up documentation

Effectively work within client specific purchasing systems as needed (i.e. ARIBA and other proprietary systems)

Maintain record of electronic invoice submission to support the collection process

Generate and manage internal and external reporting as needed

Support collection efforts as needed

Assist management to continuously refine the administrative process to improve accuracy, cycle times, internal control and the customer experience

Assist management to train new SWS billing and revenue distribution specialists as needed

Job Skills Required:

Ability to prioritize and re-prioritize as situations and needs change throughout the workday

Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Strong analytical and problem solving skills

Excellent attention to detail and follow through

Ability to work under deadlines and specific time frames

Ability to develop and maintain positive working relationships with internal and external customers

Ability to demonstrate initiative and to work with minimum supervision

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate's degree or Bachelor's degree in an Accounting related field is preferred; must have successfully completed at least two college accounting courses; must have at least two years experience in accounting or billing

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of MS Word and MS Excel

Certificates and Licenses:

No certifications needed

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and taste or smell. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Keywords: Suddath Companies, Clearwater , Regional Biller - WPS East Region, Other , Clearwater, Florida