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Event and Travel Coordinator

Company: Ultimate Staffing
Location: Clearwater
Posted on: November 20, 2022

Job Description:

If you are looking for a new opportunity in an office environment, we have a Event Coordinator/Travel Coordinator position that is perfect for you! A well established company in Clearwater Florida is seeking a Event Coordinator with Travel scheduling experience to join the team full time. Proficient multi tasker, a strong sense of urgency and someone comfortable wearing multiple hats that can jump in when needed. Small office environment with a casual dress code. A general knowledge of office procedures and professionalism is a must. THIS IS A DIRECT HIRE POSITION THAT IS IN OFFICE - NO REMOTE.
Job DescriptionYou will be responsible for organizing important events from conception through completion. The Meeting and Event Planner will assess and conceptualize clients' needs and desires for a variety of meetings, incentives and events, and make all arrangements necessary to execute the client's desired vision and goal.

  • Responsibilities:Coordinate all event activities and personnel
  • Distribute all meeting information and supplies to attending personnel
  • Calculate and propose budgets for planned events or meetings
  • Research and identify successful event opportunities
  • Maintain stock of event supplies
  • Outlines the tasks involved in the project and delegates accordingly
  • Consults with clients to assess and understand their needs for the event; areas of discussion and consultation include staffing, meeting rooms, halls, ballrooms, hospitality suites, hotel rooms, catering, signage, programs, music, security, display areas, and other specialized requirements
  • Consults with DMC's and/or Clients and coordinates with staff to plan and develop event schedule, topics, and featured speaker
  • Coordinates transportation for guests, attendees, speakers, or other parties
  • Coordinates registration process for event participants
  • Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries
  • Develops and maintains current lists of available venues and services, and pricing options
  • Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications
  • Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices
  • Performs other related duties as assigned
  • Qualifications:Previous experience in event planning or other related fields
  • Strong project managing skills
  • Deadline and detail-oriented
  • Ability to work well in teams
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and meticulous attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Creative and effective problem-solving skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude
  • Proficient with Microsoft Office Suite or related softwareSalary - $40k
    • Education and Experience:Bachelor's degree in Hospitality, Meeting, and Event Planning or related field desired.
    • At least two years of experience in customer service, retail, event planning, or a related field.
    • Physical Requirements:Must be able to stand and walk for long periods of time during events.
    • Must be able to lift up to 25 pounds at times.
    • Must be able to work a variety of hours in order to accommodate events.
    • Additional Requirements:Valid US Passport.
    • Travel as needed.
      All qualified candidates please apply. You can also send your resume directly to

Keywords: Ultimate Staffing, Clearwater , Event and Travel Coordinator, Other , Clearwater, Florida

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