Executive Assistant

Company: Ultimate Staffing
Location: Clearwater
Posted on: July 29, 2022

Job Description:

A national insurance company is looking for an experienced Executive Receptionist to join their executive administrative support team. This role is responsible for maintaining the executive office space, executive calendars, and assisting with executive travel arrangements as well. This is a fast-paced environment and requires high attention to detail as well as exceptional communication skills.Upon going permanent, our customer offers full benefits to include medical, dental, vision, PTO, 401(k), and more. **Please note this is a onsite position and no remote work is available.**Job Description Duties/Responsibilities:--- Greet clients and visitors with a positive, helpful attitude.--- Assist clients in finding their way around the office.--- Announce clients as necessary.--- Help maintain workplace security by issuing, checking and collecting Visitor badges as necessary and maintaining visitor logs.--- Assisting with a variety of administrative tasks including copying, faxing, and scanning.--- Preparing conference rooms by setting up Zoom calls and cleaning up room when meetings are over.--- Answering phones in a professional manner and routing calls as necessary.--- Assisting colleagues with administrative tasks.--- Order lunches and manage deliveries and cleanup.--- Order groceries and supplies, coordinate delivery, and stock kitchen.--- Replenish coffee, water, snacks, and utensils throughout the day in kitchen and lobby while maintaining a clean and organized workplace.--- Performing ad-hoc administrative duties.--- Answering, forwarding, and screening phone calls.--- Sorting and distributing mail.--- Provide excellent customer service.--- Scheduling appointments.--- Collaborate with Executive Assistants as needed on important meetings in the executive suite.Qualifications and Job Requirements:--- Associate's or Bachelor's degree in related field.--- Prior experience as a receptionist or in related field.--- Competency in Microsoft applications including Word, Excel, and Outlook.--- Experience with administrative and clerical procedures. Knowledge, Skills, and Abilities--- Consistent, professional appearance and manner.--- Excellent written and verbal communication skills.--- Good time-management skills.--- Able to contribute positively as part of a team, helping out with various tasks as requiredPlease email resumes to rthompson@ultimatestaffing.com or call Rachael at 727.371.8381.

Keywords: Ultimate Staffing, Clearwater , Executive Assistant, Other , Clearwater, Florida