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EVENT AND CONFERENCE PLANNER

Company: EVPS
Location: Clearwater
Posted on: March 22, 2020

Job Description:

Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women's and children's health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services. As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career. We currently have an exciting opportunity available for an experienced Event and Conference Planner in our Clearwater, FL offices. Responsibilities Plans events thoroughly and manages the process of early event registration to maximize event budgetEvents registration, planning, budgeting and event billingFollows up and confirms all event transactionsReviews all marketing opportunities with marketing and department managersManages and maintains vendor relationsPerforms all conference and event related travel arrangements (hotel, air, car) for TIVA, Sheridan and Corporate DevelopmentOrders all booth furnishings including, electrical, badges, furniture, etc.Ensures company's exposure is maximized in the show's company directoryOrganizes pre and post events meetings and prepares summarized reportEnsures each traveler has requested their needed show and reservation materialsPrepares all materials and folders for review and approval by marketing manager and department directorEnsures travelers are equipped with the most updated and current information and materialsMaintains a log and reviews events materials inventory before and after every showMeets with marketing manager regularly, as needed, for status updates and makes recommendations for improvementsParticipates in internal meetings with management as neededOrganizes pre and post event meetings and prepares summarized reportEnsures all events expenses are received in timely manner and documented accuratelyWorks with Marketing Coordinator to ensure all events expenses are logged accuratelyReorders all necessary events materials as needed in a timely mannerNotifies manager of conflicts in schedules in timely manner to ensure there is sufficient time to resolve before project's assigned deadlinesOther duties as assignedReads and abides by the company's code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programsReports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the companyObtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Excellent grammar, spelling and copying/editing skillsGood organizational skillsCommunicate and work well in a team environmentMeet established goals/metricsFollow up in a timely manner on open itemsAble to effectively prioritize work on a daily basis Education/Experience: High School Diploma or General Education Degree (GED) and 2 or more years of related experienceBachelor's degree (B.A.) from a four-year college or university preferred Computer Skills: To perform this job successfully, an individual should have knowledge of: Microsoft Office SuiteProficient in internet and computers usageAccurate key boarding skillsIf you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package. Envision Physician Services uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Envision Physician Services is an Equal Opportunity Employer

Internal ID: 2020-23042PandoLogic.Category: Hospitality & Tourism, Keywords: Conference Specialist

Keywords: EVPS, Clearwater , EVENT AND CONFERENCE PLANNER, Other , Clearwater, Florida

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