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Human Resource Assistant

Company: Ultimate
Location: Dunedin
Posted on: January 13, 2022

Job Description:

We are currently recruiting for a Human Resource Assistant for a local office located in Dunedin. - -Under general supervision, this position requires you to perform routine to moderately difficult human resources and administrative duties to support the department director and staff, which include but are not limited to recruitment, coordination of employee training, researching and compiling data, ordering and maintaining department's inventory of office supplies and equipment, maintaining computer record-keeping operations, assisting with budget entry and monitoring, maintaining financial records, establishing and maintaining filing systems, etc. Performs other related work as directed. This is a confidential position which requires discretion, excellent customer service skills, tact and some degree of independent decision making for routine tasks. This position reports to the Director of Human Resources & Risk Management.

--- Serves as primary contact for hiring managers throughout recruitment and selection process.
--- Develops job postings; advertises/posts position openings.
--- Pre-screens applications for completeness and qualifications; prepares and maintains position eligibility certification lists for review and approval.
--- Communicates with job applicants, responding to inquiries, sending status notices, making conditional job offers, etc.
--- Coordinates pre-employment physicals/drug screens and conducts background checks of candidates selected for hire.
--- Coordinates and assists with new hire onboarding.
--- Reviews/processes new hire paperwork, according to established checklists; makes related entries in the HRIS, applicant tracking system, monthly operations report, and personnel card.

Continuing and End of Employment
--- Maintains I-9 forms folder; coordinates periodic audits.
--- Processes and tracks employee evaluations/merit increases; sends reminder notices to department.
--- Logs, reviews, routes, scans, and distributes all employee performance evaluation forms and PAR's; calculates pay rate adjustments.
--- Reviews/processes end of employment paperwork; makes related entries in HRIS, applicant tracking system, operations report, and personnel card. Human Resources Specialist, Human Resources & Risk
--- Schedules exit interviews for separating employees; sends exit interview paperwork to separating employees.
--- Responds to telephonic Employment Verifications.
--- Prepares and tracks all Personnel Action Request (PAR) forms.
--- Assists employees as needed with routine policy interpretation, benefits, or other questions.
--- Conducts monthly reporting to the Bureau of Labor Statistics (BLS) and State reporting agencies.

General HR Administrative Duties
--- Maintains personnel files with confidentiality.
--- Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person
--- Greets office visitors and responds to general inquiries; opens and distributes daily mail, handles routine correspondence.
--- Maintains and updates director's calendar as needed; keeps staff apprised of schedule changes.
--- Composes, types, proofreads, copies, and files various routine and confidential correspondence including, letters, agreements, forms, memos notices, reports and other correspondence.
--- Distributes and/or transmits correspondence using a variety of media including inter-office mail, emails, faxes and/or regular mail.
--- Processes department purchasing/budget requests and invoices for approval and payment: reconciles bills and prepares requests for payments to providers; inputs Purchase Orders, Check Requests, & New Vendor Requests in - financial software.
--- Tracks and itemizes type of spending for certain budget accounts in excel spreadsheet; tracks department office supplies budget, project and/or other budget funding as directed.
--- Solicits quotes and negotiates price renewals as requested.
--- Makes purchasing card payments to providers via phone/internet.
--- Maintains Workplace Compliance Posters
--- Administers ID card process and maintains employee photo database.
--- Assists in the coordination, scheduling and preparation for various Department and Committee/Board meetings.
--- May attend Board or Committee meetings as needed; prepares and distribute meeting minutes.
--- Researches, compiles and maintains data/records of a routine to moderate level of difficulty.
--- Performs computer data entry to record and retrieve department data; creates and maintains spreadsheets as needed.
--- Scans and files all employee personnel files into computer database.
--- Ensures the proper and prompt maintenance of office equipment; orders office supplies as needed.
--- Assists with Departmental audits.
--- Completes reports, surveys, and other related assignments as required.
--- Develops and maintains standard operating procedures for position.

Pay rate: $17/hr
Hours - Monday-Friday, 8am-5pm
Location - Dunedin
Temp to Perm
They need someone to start as soon as possible.

All qualified candidates please apply! - You can also send your resume directly to

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate, Clearwater , Human Resource Assistant, Human Resources , Dunedin, Florida

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