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Administrative Assistant to Middle School Director

Company: Saint Paul's School
Location: Clearwater
Posted on: September 19, 2022

Job Description:

Saint Paul's - Clearwater's Independent School has been proudly educating leaders in the Clearwater community for 52 years. The intention of its founders was to combine superior academics with Episcopal values of respect, honesty, integrity, and inclusiveness. The result is a community that welcomes and celebrates families with a range of ethnicities and religions, who value the sanctity of childhood, the bond between a student and a teacher, the challenge of academic excellence, and the network of Saint Paul's families that lasts a lifetime. Responsibilities: Responsible for organizing logistics for all school field trips Manage calendars and appointments for Middle School Director Work closely with the Business Office, Facilities, Support Staff, and Faculty to facilitate tasks and requests from the Directors. Responsible for hiring and scheduling of all guest teacher/substitute coverage for faculty grades K-8, assuring that appropriate plans are in place. Required to step into teaching situations, and cover necessary duties when needed. Coordinator for School-Wide projects including standardized testing coordination and set-up. Maintain daily attendance records for students; facilitate late arrival of students to their appropriate destination. Maintain daily attendance and leave records for faculty. Receive and manage phone calls for middle division, messages, and tasks from all sources. Weekly meeting with Division Director to review upcoming events and tasks. Organize MAP testing materials, rosters and assist Director with MAP testing schedule. Schedule and administer make-up tests as needed. Schedule and manage all aspects of fall individual pictures and spring class pictures for the entire school. Assistance to Yearbook Committee. Support to Athletic Director when necessary, schedules, cancellations, contact with students and parents concerning events, and support with after-school athletics. Support special events, Golden Guest Day (work with Music Staff on correspondence and logistics; Lessons & Carols (support all divisions with correspondence, transportation (records and logistics as necessary); Field Day (correspondence and directions from Athletic Director as necessary) Maintain a positive presence in the Middle School entrance to assist visitors, students, and parents. Support to Academic Director, preparation of various correspondence and documents. Coordination, preparation, and distribution of all Purchase Orders for students and curriculum supplies.Job Type: Full-timeBenefits: Dental insurance Health insurance Paid time offSchedule: 8 hour shift Monday to FridayAbility to commute/relocate: Clearwater, FL 33764: Reliably commute or planning to relocate before starting work (Required)Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Administrative: 1 year (Preferred)Work Location: One location

Keywords: Saint Paul's School, Clearwater , Administrative Assistant to Middle School Director, Executive , Clearwater, Florida

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