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Director of Admissions

Company: Advanced Care Center
Location: Clearwater
Posted on: June 21, 2022

Job Description:

Advanced Care Center - Purpose of Your Job Position
The primary purpose of your position is to coordinate and facilitate referrals for potential admissions. The Admissions Director will act as a liaison to the nursing unit to help ensure a smooth transition with the admissions process for all residents. Further, the position will act as a liaison with family members as well as the residents of the Facility.
Delegation of Authority
AsAdmissions Directoryou are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Job Function
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities
Administrative Functions


  • Maintain a daily log of referrals for bed vacancies. Share log with screener and Administrator.
  • Follow fax and phone procedures regarding bed vacancies to area discharge planners.
  • Obtain residents insurance information when possible at the time a referral is called in. If insurance information is not available, obtain insurance information from screener immediately.
  • Admit resident to Facility by requiring resident or responsible family member to sign admissions packet within forty-eight (48) business hours.
  • Advise residents family of co-pay amounts and collect revenue. Provide revenue to the Business Office.
  • Maintain an admissions filing system as devised by the Admissions Director/Customer Services Director. Assist in developing procedures to ensure records are properly completed before filing.
  • Responsible for communicating insurance approval within thirty (30) minutes to the screener as soon as it is received to expedite admission of potential resident(s).
  • Stay in constant communication with all screeners throughout the day.
  • Relay admissions information quickly and efficiently to the Admissions Director/Customer Services Director, Administrator, and all other departments, if necessary.
  • Assist potential residents and their families by conducting tours of the Facility and answer questions regarding the Facility and admissions process. Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.). Review as necessary.
  • At the time of admission, meet with the resident and their families to assure all necessary forms are completed. Provide forms to the Business Office.
  • Obtain the following information from all potential residents: PRI, complete admission application, bank statements, financial support statements, and proper insurance verification.
  • Assure that all departments receive necessary information to prepare for admission (i.e. medications, treatments, and any special needs).
  • Switch residents from HMO managed care organizations to Medicare.
  • Receive and follow work schedules or instructions from your supervisor and as outlined in our established policies and procedures.
  • Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the Facility.
  • Assure that work areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.
  • Forward completed medical records to the appropriate department, if necessary.
  • Notify nursing service when the resident has arrived at the Facility to assure that a member of the nursing staff escorts the resident to their assigned room.
  • Review and explain the resident, and/or guardian, room rates, billing procedures, visitors and guest privileges, restrictions, resident care procedures, etc., as appropriate.
  • Keep abreast of current Medicare and Medicaid regulations governing admission and discharge requirements of health care facilities.

    Committee Functions
    Serve on various committees of the Facility, as directed.
    Attend subacute meetings to review financial status of short-term residents.
    Staff Development
    Attend and participate in Facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
    Attend and participate in workshops, seminars, etc., as approved.
    Resident Rights

    • Review complaints and grievances made by the resident and make written and oral reports to the Administrator. Follow Facilitys established procedures.
    • Maintain a written record of the residents complaints and/or grievances that indicates the action taken to resolve the complaint and the current status of the complaint.
    • Must adhere to all HIPAA requirements.

      Working Conditions

      • Works in office areas as well as throughout the Facility.
      • Attends and participates in continuing educational programs.
      • Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc.
      • Communicates with the medical staff, nursing personnel, and other department directors.
      • Maintains a liaison with the residents, their families, support personnel, etc., to assure that the residents needs are continually met.

        Education
        Must possess, as a minimum, a high school diploma or GED equivalent.
        Experience
        Two (2) years prior admissions experience in health care facilities preferred. Ability to type is required.
        Specific Requirements

        • Must be able to read, write, speak, and understand the English language.
        • Knowledgeable in Medicare requirements and insurance providers i.e. HMO rules, Medicare rules, RUGS II & III, and Medicare prescription plans.
        • Must possess the ability to make independent decisions when circumstances warrant such action.
        • Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
        • Must possess the ability to minimize waste of supplies, misuse of equipment, etc.
        • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing admission practices.
        • Must possess leadership and supervisory ability and the willingness to work harmoniously with and supervise other
        • personnel.
        • Must be able to evaluate the performance, initiate disciplinary actions, and prepare and complete performance evaluations for personnel.
        • Be knowledgeable in the use of computers (Excel, Word, and Access), data input, retrieval and output functions, etc.
        • Must have patience, tact, cheerful disposition, and enthusiasm, as well as must be willing to handle residents, staff, and visitors, based on whatever maturity level at which they are currently functioning.

          Physical and Sensory Requirements
          (With or Without a Reasonable Accommodation)

          • Must be able to move intermittently throughout the workday.
          • Must possess sight and hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
          • Must meet the general health requirements set forth by the policies of the Facility, which may include a medical and physical examination.
          • Based on the Occupational Safety and Health Administration's Guidelines for Nursing Homes Ergonomics for the Prevention of Musculoskeletal Disorders and the American Conference Governmental Industrial Hygienists' Threshold Limit Values for Lifting the Facility has identified that this job may require the lifting of residents, equipment, or other objects. Accordingly, this job may require a minimum of 5 pounds and a maximum of 25 pounds lifting, periodically and or as needed.

Keywords: Advanced Care Center, Clearwater , Director of Admissions, Executive , Clearwater, Florida

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