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Document Control Manager

Company: FrankCrum
Location: Clearwater
Posted on: January 12, 2022

Job Description:

FrankCrum is a Top Workplace!

FrankCrum, voted by its employees as a Top Workplace in Tampa Bay for more than 10 years in a row, is a Professional Employer Organization (PEO) based in Clearwater, Florida. FrankCrum employs approximately 400 people who serve over 4,000 businesses by offering a full range of HR services, including payroll, employee benefits, HR consulting services and workers' compensation insurance. Our PEO is a family culture that encourages people to feel at home, collaborate, and respect each other and we live by our Pillars of Excellence which are Integrity, Prosperity, and Affinity!

The Role You'll Play to Create Success

We are happy to announce a full-time Document Control Manager position filled with many exciting opportunities! In this role, you will implement and administer an enterprise-wide document management system and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents. You will have the opportunity to impact FrankCrum business everyday in the following ways:

  • Establishes and implements document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Ensures company complies with company policies, applicable laws and regulations regarding data security and document management by developing performance metrics and reporting
  • Drives the development of documents and content classification taxonomies to facilitate information capture, search, and retrieval.
  • Communicates and consults with end users to identify strategies for adhering to document management policies.
  • Implements electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Identifies and classifies documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Develops, documents, or maintains standards, best practices, or system usage procedures.
  • Monitors document expiration dates to ensure that processes are reviewed and/or updated as needed.
  • Assists in training of the document management platform to users.
  • Maintains current knowledge of best practices and developments in document management technologies and techniques through participation in professional organizations or conferences, attendance at meetings or workshops, participation in educational programs, and discussions with colleagues.

    The Attributes We Seek

    Keys to success in this position include knowledge of Zavanta by Comprose or equivalent document technology platforms. A Bachelor's degree or equivalent experience, PEO/Payroll experience and a minimum of one (1) year of related document management work.

    Along with this great opportunity, FrankCrum also provides exceptional benefits from top carriers including:
    • Health Insurance is $0 paycheck cost for employee's coverage and only $150/month for family!
    • Dental and Vision Insurance
    • Short Term Disability and Term Life Insurance at no cost to the employee
    • Long Term Disability and Voluntary Term Life Insurance
    • Supplemental insurance plans such as Accidental, Critical Illness, Hospital Indemnity, Legal Services and Pet Insurance
    • 401(k) Retirement Plan where FrankCrum matches 100% of the first 4% the employee contributes, and the employee is immediately vested in the employer match
    • Employee Assistance Program at no cost to the employee
    • Flexible Spending Accounts for Medical and Dependent Care Reimbursement
    • Health Savings Account funded by FrankCrum
    • Paid time off and holiday pay
    • Education reimbursement up to $5,250 tax free per calendar year
    • PTO cash out
    • Tickets at Work and access to the Corporate America Family Credit Union
    • Employee and client referral bonus program
    • Paid volunteer time

      What's Special About FrankCrum

      FrankCrum, a family-owned business-to-business entity since 1981 made of several companies: FrankCrum Corporate (a professional employer organization), FrankCrum Staffing, Frank Winston Crum Insurance Company, and the FrankCrum Insurance Agency - all based in Clearwater, Florida. This "family of employer solutions" employs more than 400 people who serve over 4,000 clients throughout the United States. FrankCrum employees are trained to deliver high value through exceptional customer service and treat clients and coworkers like family. By living by our Brand Pillars (Integrity, Affinity, and Prosperity) employees are recognized at quarterly events for exceptional customer service and milestones in tenure.

      The FrankCrum headquarters spans 14 acres and includes a cafe, subsidized for employees. Menus include made-to-order breakfast, hot lunch options and even dinners that can be ordered to-go, all at very affordable prices. The cafe also plays host to monthly birthday and anniversary celebrations, eating and costume contests, and yearly holiday parties. Through the input of its own employees, The Tampa Bay Times has recognized FrankCrum as a Top Place to Work for more than 10 years in a row! FrankCrum also supports several community efforts through Trinity Caf--, the Homeless Empowerment Program, Angel Tree, and Clearwater Free Clinic!

      If you want to play this role to positively impact our client's day-to-day business, then apply now!

      FrankCrum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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Keywords: FrankCrum, Clearwater , Document Control Manager, Executive , Clearwater, Florida

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