Executive Sales Administrative Assistant

Company: Tremco Incorporated
Location: Clearwater
Posted on: May 24, 2023

Job Description:

This position supports sales campaigns and all aspects of Sales and marketing activities for Pure Air Control Services, a division of WTI (PACS) having a primary emphasis on administrative support.
Key Responsibilities:

• Key contacts and direct communication will be made with all levels of company management, vendors, clients and prospective clients.
  
• Tracking, follow up and completion of multiple tasks is an absolute must, and candidate must be able to organize and track tasks, and follow up on action items across a substantial number of projects and requests.-- An ability to organize, triage and efficiently execute a myriad of daily tasks and follow-ups of short-term and long-term projects is necessary to earn the trust of the sales and marketing team.
  
• The Executive Sales Administrative Assistant will be the responsible party for ensuring opportunities/proposals/quotes/bids are properly and timely:
  
  • Entered into software systems (e.g. SalesForce, e-Builder)
    
  • Ensure all action steps of the process are followed promptly and correctly by the appropriate parties to create the proposal, estimate the opportunity, and provide the opportunity to the customer
    
  • Ensure mathematical calculations on pricing are correct
    
  • Coordinates sales activities such as writing and editing proposals, quotes, RFQ and RFP (bids), complete and assemble bid packages as assigned, and vendor registrations.
    
    
    • Understand step by step process from receipt of a purchase order to execution of work across multiple departments
      
    • Assist with miscellaneous administrative requests from PACS executives
      
    • Liaison with corporate office on requests and assist with maintaining compliance with corporate procedures on expenses, insurance, contracts, etc.
      
    • Plan and coordinate inter-departmental and intradepartmental meetings, including utilizing technology to facilitate virtual meetings
      
    • Schedule virtual and live meetings with clients, prospective clients and partners
      
    • Manage projects for the sales and marketing teams (e.g. research and booking of conferences/trade shows; assist sales and marketing team with planning, follow-up and execution of long term initiatives; training initiatives)
      
    • Provide customer service and answer questions from clients
      
    • Establish and maintain sales department records and files; maintains client management software (SalesForce) and maintains required reporting
      
    • Provides information, research, and resolves problems as assigned
      
    • Assists with Sales research as assigned
      
    • Administers sales calendar, as assigned
      
    • Performs other related duties as assigned or requested.
      
    • This position requires interfacing with various departments and levels of management in order to achieve position goals and objectives.
      
    • PACS reserves the right to add or change duties at any time.
      Job Requirements:
      
      • Extremely detail-oriented
        
      • Excellent writing, editing, and proofreading skills
        
      • Experience with virtual meeting platforms (Microsoft Teams a plus)
        
      • Expert level CRM (Salesforce) experience required.
        
      • Previous professional sales admin experience
        
      • Ability to gather, analyze, and interpret information
        
      • Ability to independently complete tasks and responsibilities
        
      • Exceptional communication skills
        
      • Highly organized
        
      • Adaptable to assume additional responsibilities as the firm continues to grow or as needed by the immediate supervisor.
        
      • Ability to occasionally travel
        Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Keywords: Tremco Incorporated, Clearwater , Executive Sales Administrative Assistant, Administration, Clerical , Clearwater, Florida