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Office Assistant

Company: Ultimate Staffing
Location: Tarpon Springs
Posted on: January 17, 2023

Job Description:

Are you an office assistant who is seeking a new opportunity for a Property management Company? Our client is seeking a permanent Office Assistant to work closely with the Property Manager in the office. In this position you will be responsible for the operation of the office. This is an In-Office position Responsibilities:

  • Assisting the Property Manager in screening, interviewing and hiring potential employees
  • Ordering office supplies
  • Cleanliness of the office
  • Knowledge of property sales and rental information
  • Knowledge of community policies and procedures
  • Posting account receivables to the tracking system
  • Assisting the manager in making deposits of receivables in a timely manner
  • Responding to all resident requests and complaints efficiently and courteously
  • Coordinating the publishing and distribution of the monthly newsletter and other official publications
  • Maintaining resident profiles, information files, and resident directory
  • Reporting any unusual or extraordinary circumstances regarding the residents or the physicals property to management/ committee
  • Assist the Manager with Board of Director, annual and/ or special meetings of the membership as needed
  • Assist the Manager with preparing and distributing official notices to the residents
  • Developing full knowledge of resident application information, screening processes, and policies regarding prospective residents
  • Being fully informed of current sales and rental rates, size, locations, and all amenities of the property
  • Knowledge of required telephone and sales techniques
  • Responsible for seeking educational opportunities and self-improvement for personal growth and development
  • Other duties as assigned Qualifications:
    • Ability to calculate figures and amounts
    • Ability to read and interpret documents
    • Must have great communication skills; written and verbal
    • Update owner email list and directory
    • Update community channel
    • Great problem solving skills
    • Periodic email blasts to residents
    • Updating the Newsletter layout and website updates
    • Managing Zoom meetings
    • Monitoring security cameras Hours: 9am- 4pm Monday - Friday Summer hours will be Tuesday - Thursday 9am-3pm and Fridays 9am- 12pm Pay: $20/ HourPlease contact Rachael at or .

      We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate Staffing, Clearwater , Office Assistant, Administration, Clerical , Tarpon Springs, Florida

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