Administrative Assistant Part Time - Century 21 Affiliated
Company: C21 Affiliated
Location: Clearwater
Posted on: May 13, 2022
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Job Description:
Job Description Purpose of Position The purpose of the
Administrative Assistant or Agent Services Coordinator position is,
to support the agents by providing high touch services, support the
recruiting and retention efforts of the Team Leaders and to manage
the physical office. This is a part-time position about 25-30 hours
per week; Monday through Friday. Essential Duties and
Responsibilities --- Provide upbeat, customer service reception and
answer phones at designated branch office(s) --- Onboard all new
agents and follow the Onboarding Agent Plan by completing Trello
Board checklist --- Maintain the agent separation checklist ---
Order business cards and badges for new agents --- Support agent
transactions including tasks such as: Posting flyers to Facebook
Entering open houses- in Florida once posted in the MLS it
automatically shows up on all third party website --- Complete all
required ELMHub courses to become a resource for agents on company
tools and systems --- Monitor listings and transactions in Skyslope
and perform all functions related to transaction processing: Update
office board/internal spreadsheet with new listing info Upload
Canva flyer to Facebook and email it to the agent (if applicable)
Collects and deposits commission checks, and uploads copy of
commission check and any closing documents to the Skyslope
Checklist Once complete, emails TA via Skyslope alerting them to
the commission check deposit Update---s office board/internal
spreadsheet --- Meet with Team Leader weekly to plan and support
them with their recruiting initiatives and provide completed Weekly
Accountability report --- Manage the physical office --- inventory
and order office supplies, paper, coordinate office
cleaning/landscaping, snow removal --- Advocate the use of
ATS/Acuity, Skylight, RESA, and all ancillary services --- Keep
track of and recognize agent milestones, birthdays, anniversaries
--- Review all office bills and upload to OneDrive (---Office
Bills--- folder) --- Review all reimbursements, submit for
approval, and email approved expenses --- Assist Team Leader in
planning office level parties, functions, and meetings --- Verify
agent lead source, including but not limited to Leads Management
Team leads, OpCity, and Relocation leads, for all office
transactions and update Skyslope --- Pull reports in Transaction
Plan for Team Leaders and agents when requested --- Train agents on
office technology including phones and copiers --- Act as the Team
Leader---s right hand and work on any additional tasks the TL
assigns Qualifications Education and Experience --- Minimum of a
high school diploma required. --- 1-2 years--- experience in
customer service required. --- 1 year of Microsoft Office Suite
experience required. --- Previous administrative assistant and/or
data entry experience highly desirable Knowledge, Skills &
Abilities --- Must be able to provide excellent customer service.
--- Must be able to juggle multiple demands, manage shifting
priorities and meet deadlines. --- Ability to write, proofread and
edit with proficiency and accuracy. --- Solid strategic thinking,
organizational and problem-solving skills with strong attention to
detail --- Self-motivated; strives for flawless execution and
research new techniques. --- Be able to work in a strong
team-player environment. Physical Requirements Light: Able to lift
up to 25 pounds maximum and occasionally lift and/or carry such
articles as dockets, ledgers, and small tools. Although a sedentary
job is defined as one which involves sitting, a certain amount of
walking and standing is often necessary to carry out job duties.
Jobs are sedentary if walking and standing are required only
occasionally, and other sedentary criteria are met. Disclaimer:
This job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities
that are required of the employee. Duties, responsibilities, and
activities may change, or new ones may be assigned at any time with
or without notice.
Keywords: C21 Affiliated, Clearwater , Administrative Assistant Part Time - Century 21 Affiliated, Administration, Clerical , Clearwater, Florida
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